Minimum Number of Owners
This article explains how to resolve the Minimum number of Owners policy violation.
This article shows how Microsoft Teams and Microsoft 365 Group owners can resolve a policy violation regarding the minimum number of owners required by the organization’s policy defined in SysKit Point.
By default, SysKit Point suggests that Microsoft Teams and Microsoft 365 Groups should have at least 2 owners so that if one owner leaves, the Microsoft Teams, and Microsoft 365 Groups are not left without an owner. SysKit Point Administrators can change the minimum number of required owners to fit the organization’s policies.
When SysKit Point detects that Microsoft Teams or Microsoft 365 Groups you are the owner of do not have a minimum number of owners predefined by your organization’s policies, you will receive an e-mail to resolve the policy violation.
SysKit Point sends an e-mail to existing owners when Microsoft Teams or Microsoft 365 Groups are detected that do not have a minimum number of owners predefined in the policy settings.
You can find the following information in the e-mail:
- Minimum number of required owners (1)
- Microsoft Teams or Microsoft 365 Group where the policy violation was detected (2)
- Due date to resolve the policy violation (3); you have 15 workdays to resolve the policy violation
- Resolve button (4) that takes you to SysKit Point, where you can resolve the policy violation
Policy Violation E-mail
Click the Resolve button to open the policy violation task in SysKit Point.
Along with the e-mail, SysKit Point creates a policy violation task that provides you with all information and actions needed to resolve the policy violation. The following is available on the task screen:
- List of current owners (1)
- Search (2), which can help you to find existing members
- Activity Timeline (3) showing all steps in the automated workflow
- Promote to Owner action (4); once clicked, an appropriate message appears next to the promoted user along with the Undo action (5)
- Add New Owner action (6); to add a new owner, start typing the user's name in the input field; once you select a user, confirm your addition by clicking the Add New Owner link; once clicked, an appropriate message is displayed for the user, along with the Undo action (7)
- Ignore Policy button (8) that enables you to disregard the company policy in case there is a valid reason to do so
- Resolve button (9) that gets enabled when you promote members to owners or add new ones to comply with the company policy regarding the minimum number of owners; once clicked, a dialog opens, enabling you to input a comment and resolve the policy violation
Policy Violation Task
Please note! When you click an action within the policy violation task, think of it as a preview of what will happen after resolving the policy violation. All actions that change users' access are performed after you click the Resolve button.
After you resolve the policy violation, the History screen opens, giving you an overview of all actions performed within the workflow.
Policy Violation History Screen
After you resolve the policy violation, an e-mail is also sent to owners, showing the following information:
- Microsoft Teams or Microsoft 365 Group where an owner resolved the policy violation (1)
- Who and when (2) resolved the policy violation
- View Details button (3) that opens the History screen in SysKit Point, showing all the activities that were performed within the automated workflow
Policy Violation Resolved - E-mail
Please note! In case you decide to ignore the policy violation, Microsoft Teams or Microsoft 365 Groups where the policy violation was detected will be considered compliant for the next 6 months. For the next 6 months, SysKit Point will not send any policy violation e-mails or create policy violation tasks.
After you ignore the policy violation, the history screen opens, as shown in the image below.
History Screen - Policy Violation Ignored