Workspace Review Overview
This article provides a complete overview of the Workspace Review task resolution process in Syskit Point from a workspace owner's perspective.
The Workspace review, in the context of the Microsoft 365 environment, is a scheduled review for Microsoft 365 workspaces that ensures each workspace follows your organization's governance policies.
The Workspace Review task is usually performed by a workspace owner; however, reviewers for workspace review policies can be defined by the Syskit Point Admins. Depending on the settings for the workspace review policy, you might be asked to:
Confirm or edit workspace ownership
Review external sharing and guest access
Check file and folder sharing
Accept or resolve any policy vulnerabilities
Decide if a workspace should be kept or deleted
Two different roles can view and complete the Workspace Review in Syskit Point:
Workspace Owners with the Syskit Point Collaborator role assigned in Syskit Point who were set as reviewers in the policy settings, as described in this article
When working with Workspace Review, Syskit Point Collaborators can perform the Workspace Review on workspaces where they are an owner or admin.
If you've been asked to complete a Workspace Review task and you want some guidance as you go through the steps, you can find more details in these step-specific articles:
This article explains how the Workspace Review task begins and where you can complete it.
Workspace Review E-mail Request
If you receive a request to review your workspace, your organization has most likely created a Workspace Review policy. This means that periodically, you are asked to review the sites, teams, and groups you're responsible for.
Ensuring your workspace review tasks are resolved on time is important and can determine how overall exposed your organization is to potential security risks or outdated sharing practices and unauthorized permissions. Syskit Point is here to help you along the way and ensure you complete every step as effectively as possible.
When the Workspace Review starts, workspace owners receive an e-mail request to review permissions on their site(s). The e-mail contains the following important data:
The number of workspaces and the due date for the Workspace Review completion (1)
The list of workspaces an owner needs to review (2)
The Review Workspace button (3)
The Review Workspace button opens the Workspace Review Task screen once clicked.
This screen can also be accessed within Syskit Point by selecting My Tasks. You can learn more about the My Tasks section by taking a look at this article.
Workspace Review Wizard Overview Step
The first step of the Workspace Review is the Overview. Here, you can find the following information:
Due date (1) for the resolution of the workspace review task
Next review date (2), which shows when the next workspace review ocurs
Co-reviewer(s) (3), shows who the other reviewers are for this workspace review
Start Chat button (4), which lets you start a Microsoft Teams chat with your co-reviewers to discuss the workspace review task
In the About this Workspace section, you can see the following:
View More Details button (5) - clicking on this opens the workspace details screen
Site URL (6) - shows the workspace URL
Workspace Type (7) - shows what type of workspace it is
Last Activity (8) - shows when the last activity date was
Created On (9) - shows when the workspace was created
Last Reviewed By (10) - shows who last reviewed the workspace
Activity (11) - shows the current activity status of the workspace
Owners (12) - shows who the owners of the workspace are
Archive button (13) - clicking this archives the workspace
Delete button (14) - clicking this delete the workspace
Change Owners button (15) - clicking this opens the Change Owners modal, where you can add or remove owners from the workspace
The Workspace Review Wizard has a total of five steps:
Overview, which includes a Privacy and Sensitivity review if they were enabled in settings
Membership(for Microsoft 365 Groups and Microsoft Teams), or Users (for sites)
This step is not available for OneDrive
These steps are explained in more detail in their designated articles, linked above.
In the remainder of this article, you can find out how to resolve the sensitivity and privacy task as part of the Workspace Review.
Sensitivity and Privacy - Overview Step
If Sensitivity and Privacy reviews were set up as a part of the Workspace Review, they will be a part of the Overview step.
Clicking Next after the Overview step opens the Workspace Privacy and Sensitivity screen.
Privacy (1) for groups and teams controls who can access the content and conversations, and choosing the right privacy settings helps protect sensitive information.
From the drop down bar, you can select between two options:
Private - private groups or teams are only accessible to approved members, keeping files, chats, and information visible only to these members.
Public - public groups or teams are open to everyone in your organization - they can find and join them without approval.
A Sensitivity Label (2) helps you classify data by confidentiality, lets you secure information, prevent breaches, and ensure compliance.
From the drop-down bar, you can select between the sensitivity label options available for your company.
Click the Apply button (3) next to the drop-down bar to apply your chosen sensitivity label
Once you've made your changes, click Next to proceed to the next step, Membership.
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