SPDocKit
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  • SPDocKit by Syskit
  • Release Notes
    • SPDocKit 12
    • SPDocKit 11.1.0
    • SPDocKit 11
    • SPDocKit 10
    • SPDocKit 9.1.0
    • SPDocKit 9
    • SPDocKit 8.0.3
    • SPDocKit 8
  • Requirements
    • SharePoint On-Premises User Permissions Requirements
    • Supported SharePoint Editions
    • System Requirements
    • Server Load Permission Requirements
    • Service Application Permission Requirements
  • Installation
    • Install SPDocKit
    • Upgrade to the Latest Version
    • Uninstall SPDocKit
  • Activation
    • Activate SPDocKit
    • Manage License
    • Activation Privacy Statement
  • Configuration
    • Configure SPDocKit
    • Configure SPDocKit Database
    • Import and Export SPDocKit Settings
  • Create SharePoint Farm Snapshots
    • Snapshots Screen
    • Manual Snapshots
    • Automatic Snapshots
  • Explore Reports & Create Documentation
    • Farm Explorer
      • Farm Explorer Screen
      • Farm Dashboard
      • Farm Explorer Reports
      • Farm Documentation
      • Passwords and Product keys
      • Generate an AutoSPInstaller XML Configuration File
      • Change the Limit on Site Topology Report
    • Site Explorer
      • Site Explorer Screen
    • Permission Reports
      • Permissions Reports screen
    • Analytics and Usage Reports
      • Analytics and Usage Reports Screen
      • Analytics Dashboard
      • Site Collection Analytics
      • Document Extensions Reports
    • Audit Reports
      • Audit Reports Screen
      • Audit Dashboard
      • Audit Log Details
      • Administrative Actions
      • Audit Settings
    • Best Practices
      • Best Practices Screen
      • Best Practices Reports
    • Subscriptions and Alerts
      • Subscriptions and Alerts
      • Create New Subscription
      • Create New Alert
    • Customizing Reports
      • Customize View
      • Add Comments
  • Compare SharePoint Configurations
    • Compare Wizard
    • Compare SharePoint Farms
    • Compare Servers
    • Compare Web Applications
    • Compare Site Collections
    • Compare SharePoint Permissions
    • Compare Web.Config Files
  • Manage SharePoint Permissions
    • Permissions Explorer Screen
    • Manage Permissions Ribbon Actions
    • Users and Groups Actions
      • Manage Groups Wizard
      • Group Memberships Wizard
      • Copy Permissions Wizard
      • Move Permissions Wizard
      • Manage Permissions Wizard
      • Remove Permissions Wizard
    • Securable Objects Actions
      • Break/Restore Permission Inheritance Wizard
      • Restore Permissions
      • Copy Object Permissions Wizard
    • Site Collection Actions
      • Site Collection Administrators Wizard
      • Permission Levels Wizard
      • Clean Site Collections Wizard
    • Add Tags
    • SPDocKit Permission Management Event Log
  • Configure & Extend SPDocKit
    • Backstage Screen
    • Options Wizard
    • License Management
    • Role Based Security
    • Extend SPDocKit
      • Install SPDocKit Extensions
      • Download SPDocKit Extensions
      • Activate SPCAF Extension
  • Query & Change SharePoint Settings
    • Queries and Rules Screen
    • Create SharePoint Governance Policy Rule
    • Create SPDocKit Query
    • Change SPDocKit Query Results Limit
    • Create Audit Queries and Rules
  • FAQ
    • Requirements
    • Installation
    • Activation
    • Configuration
    • Features
    • Security
    • Miscellaneous
    • SPDocKit Insights Removed
    • SPDocKit Insights Migration
  • Known Issues
    • CREATE TABLE permissions denied
    • Custom features missing in reports
    • Data retention not working properly
    • Distributed Cache loading issue
    • Load crashes with NullReference exception
    • Available Windows updates
    • Permissions Wizard issue
    • PowerPivot FileNotFoundException issue
    • SQL Clusters support
    • Storage Metrics report subscription
    • Unaccounted differences in the UPA settings
    • Custom Query issue with URL export
    • Recursive groups issue with export
  • Troubleshooting
    • SharePoint
      • Could not access content database
      • The service application ‘UPA Name’ does not have any proxies that are default in a proxy group
    • Server Load & User Permissions
      • RPC Server is Unavailable
      • Error occurred while loading Web Application
      • Error occurred while trying to load 'Problems and Solutions' and 'Rule Definitions'
      • Error while loading IIS Settings Information
      • Errors while trying to load the SharePoint farm
      • Errors while loading server information
      • Failed at retrieving SQL Accounts from the following servers
      • My permissions loading status is reported as ”Failed”
      • Service was unable to read Active Directory properties
      • SQL Server is unavailable
      • Error adding service account to "spdockit_service_role" database role
    • SQL Server Connection
      • SPDocKit won’t connect to a provided server and database
      • Configure SQL server to listen on a specific port
      • Is SQL Server configured to use a named instance
      • Inbound traffic on TCP Port 1433 needs to be allowed on the SQL
      • Service user does not have rights to connect to the SQL server
      • TCP/IP network traffic not enabled on the SQL Server
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  1. Explore Reports & Create Documentation
  2. Analytics and Usage Reports

Document Extensions Reports

This article explains how to use SPDocKit Document Extensions Overview report and Document Extension Details report to track the largest documents on a farm.

PreviousSite Collection AnalyticsNextAudit Reports

Last updated 2 years ago

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This article explains how you can use the Document Extensions Overview report and Document Extension Details report to inspect space usage by documents. The Document Extension Overview report enables you to see the number of documents on a farm and their total size by extension, while the Document Extension Details report enables you to see the number of documents and their total size by extension on each site collection. This report also contains a list of all documents for the selected site collection and extension.

Report data comes from the .

In order to view space usage by farm documents, you must take a snapshot with load depth set to List Items and Document Versions, with the Extensions and Sizes option checked.

To view the Document Extensions Overview report and the Document Extension Details report, go to Analytics & Usage Report > Storage Metrics & Growth. Both reports are listed here. The Document Extensions Overview report includes the farm filter if stored data comes from multiple farms. Document Extension Details report additionally includes the Extension filter. Select the appropriate filter values to view the reports. Alternatively, you can open the Document Extension Details report directly from the Document Extensions Overview report by clicking on the Drill Down button on the ribbon. In that case, the report filters will automatically be filled with the farm and the file extension selected in the Document Extensions Overview report.

The Document Extensions Overview report contains a chart and grid with the following columns:

  • Document Extension - File extension type (e.g., docx, xlsx, pdf, txt, bin, etc.).

  • Document Count - Number of documents by extension (on a farm).

  • Document Size [MB] - Total amount of space used by documents, expressed in megabytes.

The Document Extension Details report contains the following columns:

  • Site Collection Url - Absolute URL of the site collection.

  • Document Extension - File extension type (e.g., docx, xlsx, pdf, txt, bin, etc.).

  • Document Count - Number of documents by extension (in a site collection).

  • Document Size [MB] - Total amount of space used by documents, expressed in megabytes.

You can customize this grid by adding an optional column:

  • Site Collection - Relative URL of the site collection.

The Document Extension Details report also includes a list of all documents for the selected site collection and file extension, placed below the main grid. By default, this additional grid contains the following columns:

  • Title - Document title.

  • Version Count - Total number of versions of the document.

  • Document Size [MB] - Total amount of space used by the document, expressed in megabytes.

  • Url - Absolute URL of the document.

Important: You can only load the Document Versions, Extensions and Sizes with SPDocKit on a SharePoint machine, not on a workstation. However, once loaded, data can be viewed on a workstation as well.

SPDocKit database