Inactive Workspaces
This article provides information on the Inactive Workspaces report.
Syskit Point detects inactive workspaces based on the settings defined in the Inactive Workspaces policies.
Managing inactive workspaces is important for security, compliance, and resource optimization. If these workspaces are left unattended, they can pose security risks and lead to compliance issues. By extending the responsibility to your workspace owners, you can ensure the data safety of your environment.
When the task delegation option is enabled for the Inactive Workspaces policy, Syskit Point creates tasks and sends e-mails to users as defined in the policy settings. To learn more, take a look at the Inactive Workspaces policy article.
By default, task delegation is turned off for the built-in Inactive Workspaces policy, but the inactive workspaces are still detected. This means that Syskit Point detects a vulnerability on a workspace based on the applied policy, but it does not create tasks or send any e-mails to workspace owners.
The purpose of this is to assist Syskit Point admins by bringing awareness of potential issues in their Microsoft 365 environment.
On the Security & Compliance dashboard, click the Inactive Workspaces button to see the report.
The Inactive Workspaces screen opens, showing a list of all workspaces that have not been active for a defined period.
The report itself provides information on:
Workspace (1) name
Detected (2) - when the policy vulnerability was detected
Status (3) - status of the policy vulnerability
URL (4)
Owner(s) (5)
Last Activity Date (6) - date and time when the workspace was last active
Storage Used (7) - the amount of storage used by the workspace
The following actions can be performed on the report:
Clicking the Send Reminder (8) button, you can send an e-mail reminding owners of the pending Inactive Workspaces task
This action can only be completed when task delegation is enabled
Clicking the three dots (9) provides additional options:
Change Owners - opens the selection dialog where you can add or remove owners from the workspace
Keep - opens the confirmation dialog where you can leave a comment and complete the Keep action
Delete - opens the confirmation dialog where you can leave a comment and complete the Delete action
Archive - opens the confirmation dialog where you can leave a comment and complete the Archive action
By selecting all or more than one workspace, you can perform the actions above in bulk.
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