Microsoft Teams & Groups
The Microsoft Teams & Groups Overview provides insight into the properties and metadata relating to the Microsoft Teams & Groups in your environment, such as the number of members, owners, and guests in a specific Team or Group.
Generate Overview
Access the overview screen by clicking Microsoft Teams & Groups on the Home page. The overview screen can be viewed and filtered in multiple ways.
In the top left corner, All Groups is automatically selected in the filter. Clicking the View filter will provide the following additional options:
- Archived Groups
- Deleted Groups
- Distribution Lists
- Distribution Lists (On-Premises)
- Externally Shared Groups
- Inactive Groups
- Mail-Enabled Security Groups
- Microsoft 365 Groups
- Microsoft Teams
- Public Groups & Teams
- Recently Created Groups
- Risky Groups & Teams
- Security Groups
- Security Groups (On-Premises)
- Teams & Groups with Only 1 Owner
- Teams & Groups with Too Many Owners
- Teams with Private Channels
- Teams with Shared Channels
Clicking any of those categories will filter the overview screen based on the selection.
At the top, 5 tiles can be used to filter the overview screen. The following options are available and can be selected by clicking on them:
- The Number of Microsoft Teams
- The Number of Microsoft 365 Groups
- Recently Created
- Externally Shared
- Inactive
The default columns displayed in the overview are the following:
- Name
- Type
- Privacy
- Members
- Owners
- Guests
- Activity
There are additional columns available in the column chooser, located in the top right part of the overview. The additional columns available are:
- Connected Site
- Site Archive Status
- Team Archived
- Archived By
- Archived On
- Created On
- Private Channels
- Shared Channels
- Standard Channels
- Deleted By
- Deleted On
- Sensitivity Label
- Last Activity Date
- Is Team
- Can be Restored
- Policies Applied
- Last Reviewed
- Data Location
- Risk Score
- Primary Contact
- Secondary Contact
- Department
- Sensitive Anonymous Links
- Sensitive Company-Wide Links
- Sensitive Files
- Admins
- Number of Owners
- Anonymous Links
- Company-Wide Links
- Items shared externally
- Items shared with Everyone
- Inactive Guests
- Shadow Users
- Additional Custom Metadata Columns, if configured
Please note!
You can save custom views for your overview screens based on your needs and preferences. For more details on this, take a look at the Save Custom Views article.
Overview Actions
The Microsoft Teams & Groups Overview can be exported as PDF and XLSX files. There is also the option to schedule the overview.
On the right side of the overview, there is a Manage section that provides the ability to Configure Tenant-Wide Alerts.
Selecting workspaces provides several actions that can be taken.
The available actions are:
- Change Owners
- Manage Policies
- Add Owners/Members
- Remove Owners/Members
- Configure Alerts
- Manage Metadata
- Manage Sensitivity
- Manage Privacy
The Go to Report section provides a list of related reports that are available:
- Permissions Matrix
- Externally Shared Content
- Unique Permissions
- Group Members
- File and Page Activities
- Permissions Changes
For Lifecycle Management, the following actions are available:
- Keep
- Archive
- Delete
- Ask Owners to Renew
For Access Review, the action available is to Request Review.
Please note! The following actions are available for security groups, mail-enabled security groups, and distribution lists: Add Owners/Members, Remove Owners/Members, and Manage Policies.