Manage Users
This article provides details helpful for managers and workspace owners on how to Manage Users.
Syskit Point enables you to manage users' activity and permissions in your Microsoft 365 workspaces.
You can add or remove users to groups and set up alerts to notify you when specific users complete certain actions. Reports can also be generated to gain deeper insight into a specific user's access and activity.
This can be useful for situations when a user leaves a specific project and no longer needs access to a workspace or to keep track of a user's activity in order to better optimize what permissions are given. If a user is no longer needed in your workspaces, you'll have a quick overview of all of your workspaces that the user has access to and be able to remove them with one quick click.
Alternatively, let's say there's a new team member joining your ranks, and you're in charge of onboarding them. You can easily add them to your workspaces and assign the required access level. This ensures all your team members can access relevant content and communicate effectively, for example, through your Microsoft Teams.
To manage your users:
In your Syskit Point, click the Users button located on the left side of the screen
This opens the Users page with a list of all users to who you have access as a manager or workspace owner
Here you will be able to Schedule Report or export it as a PDF or Excel file.
There are several other actions you can complete here in order to manage your users, so take a look at your options in the sections below.
Add to Groups & Generate Reports
When on the Users screen, you can add users to groups you are the owner of or create user reports.
To start, do the following:
Select one of more users by clicking the checkbox next to their name
On the right side of the screen, click the Add to Groups button
This will open the Add User to Groups pop-up
Here, you can type the name of the group or groups you want to add the selected users to
If you want to make the selected users owners, click the designated checkbox
Click the Add button to confirm and add the users to the selected group
On the right side of the screen, you will also see the ability to generate relevant user reports. To generate the reports, click the report name to be redirected to the generate report screen.
The available reports are:
User Access
User Activity
Configure Alerts
Alerts help you stay up to date with actions your users take in the Microsoft 365 environment.
To configure alerts, complete these steps:
Select a user by clicking the checkbox next to their name
You can only set up alerts on individuals by selecting one at a time
On the right side of the screen, click the Configure Alerts button
This will open the Configure Alerts pop-up
Here, you can configure the preset alerts: User Logged In and User Login Failed
To set up these alerts, click the slider next to the name of the alert; it should turn orange when active
Click the Save button to confirm your set alerts
You can create your alerts based on the specific actions you want to keep track of.
User Details Page
Clicking on a user's name will open their details page with more information about the user.
On this page, you will also be able to complete additional actions.
Scroll down the Access section (1), where you will see a list of all workspaces the user is a part of and where you are the owner.
To remove access to this user:
Select one or more workspaces (2) by clicking the checkbox next to them
On the right screen side, click the Remove Access button (3)
The Remove User Access pop-up will open
Type Remove (4) in the provided space to confirm
Click the Remove Access button (5) to finalize the changes
Under the Microsoft Teams & Group Memberships (1) section, you are able to promote the users to owner status or remove them from the group.
To promote users to owners:
Select one or more groups (2) by clicking the checkbox next to them
On the right screen side, click the Promote to Owner button (3)
The Promote User to Microsoft 365 Group Owner pop-up will open
Click the Promote button to confirm the change from member to owner
To remove a user from the group:
Select one or more groups by clicking the checkbox next to them
On the right screen side, click the Remove from Group button (4)
The Remove from Group pop-up will open
Click the Remove button to confirm the removal of the user from the selected group or groups
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