Analytics Reports
Analytics reports provide insight into user interactions with Microsoft 365 services, departments, and content.
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Analytics reports provide insight into user interactions with Microsoft 365 services, departments, and content.
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Reports in this article help keep track of user interaction with Microsoft 365 workspaces, see the content structure, and detect which content is not being used.
This article contains information on analytics reports available through the Report Center:
The Site Analytics report provides an overview of all sites; it shows the total hits each site had in the last seven days, the highest number of unique daily visitors, and other details.
Click the Reports button; it is located on the left side of your Syskit Point.
Select Analytics in the filter; it can be found in the upper left corner.
Click the Site Analytics report to generate the report.
Once the report has been successfully generated, the following data will be available in the columns:
Site Name; shows the site's name in the column.
When clicking on the row for a workspace, the charts at the bottom of the screen (Site Hits, Site Visitors, Site Storage) change to reflect information for that site.
URL; provides a direct link to the site on the Microsoft 365 tenant.
Type; shows what type of workspace it is
Total Hits; shows the total number of hits the site had in the last seven days.
Visitors; shows the total number of unique visitors to the site.
Size; shows the total size of the site.
Last Content Modified; shows the date the site was last modified.
Below the report, you can see three different charts. You can select the time frame for the data shown in the charts in the left-side filter. The default setting is Last 7 Days.
The charts contain information on:
Site Hits; shows the number of site hits on different days/dates
Site Vistors; shows the number of site visitors on different days/dates
Site Storage; shows the state of your storage on different days/dates
For a detailed insight into data about a specific site, click the Site Name.
The page that opens will show tiles with the site's General Info, Overview, Content, Permissions, Site Activity, User Activity, Documents Activity, and Pages Activity.
The analytics can show data from the last seven days, 14 days, 30 days, or a custom time frame.
The Site Structure report provides the option to check the hierarchical structure for sites down to the file level.
Use this report to display the structure of the SharePoint environment.
The report can also be exported, with the ability to delete unique permissions or stop inheriting permissions.
Click the Reports button; it is located on the left side of your Syskit Point.
Select Analytics in the filter; it can be found in the upper left corner.
Click the Site Structure report to be redirected to the selection screen.
Select one or multiple sites for which to generate the report.
Once selected, there are several options available to show content down to; Subsites, Document libraries & lists, Folders and Files, and folders.
These are available in the dropdown menu from the additional filter on the bottom.
Click the Run Report button when finished with the selection.
Once the report has been successfully generated, the following data will be available in the columns:
Name; shows the site's name and all the structure's content down to files & folders.
URL; clicking it redirects to the site's exact location or the following folders, subsites, etc.
Last Modified; shows the exact date the site was last modified.
Created On; shows the exact date when someone created the site or some of its structure.
The Site Structure report can be exported as PDF and XLSX files. There is also the option to schedule the report.
The Inactive Workspaces report provides the ability to quickly detect unused sites, Microsoft 365 Groups, and Microsoft Teams in your Microsoft 365 environment.
This report can be used to stay up to date with any unused workspaces in the environment to keep it clean and healthy.
Click the Reports button; it is located on the left side of your Syskit Point.
Select Analytics in the filter; it can be found in the upper left corner.
Click the Inactive Workspaces report to be redirected to the options screen.
Select which type of workspaces the report should be generated for (Site, Microsoft 365 Group, or Microsoft Team)
Click the Run Report button.
When the report has been successfully generated, all of the currently inactive workspaces in your environment can be found there.
The Inactive Workspaces report data can be exported into PDF and XLSX formats.
Select one or multiple workspaces to perform Lifecycle Management actions on them:
Choose to Keep, Archive or Delete the workspaces or Send Reminder to owners to resolve the inactive workspace tasks.
When any of those actions are completed on a workspace, it will no longer be visible on the Inactive Workspaces Report.
When looking at the generated reports, the following columns can be found:
Workspace; shows the name of the inactive workspace.
URL; shows the URL of the workspace
Owner(s); lists the workspace owners
Last Activity Date; shows the date and time when the workspace was last active
Storage Used; shows the amount of storage used by the workspace
There are additional columns available from the column chooser:
Detected
Status
Workspace Type
Last Modified
Storage Limit
Privacy
Sharing Settings
Policy
Rule
Assigned to
SharePoint Activity
SharePoint Last Activity Date
Exchange Activity
Exchange Last Activity Date
Teams Activity
Teams Last Activity Date
Yammer Activity
Yammer Last Activity Date
Planner Activity
Planner Last Activity Date
The Workspaces with Stale Content report can detect workspaces with old or unused files quickly.
This report can be used to maintain clean and healthy workspaces by keeping track of any outdated content.
Click the Reports button; it is located on the left side of your Syskit Point.
Select Analytics in the filter; it can be found in the upper left corner.
Click the Workspaces with Stale Content report to be redirected to the options screen.
Select which type of workspaces the report should be generated for (Site, Microsoft 365 Group, or Microsoft Team).
Select whether you want to include files that were created or modified.
Select the date before which the files were created or modified.
Click the Run Report button.
When the report has been successfully generated, all the workspaces with the parameters you entered on the selection step can be found there.
The Workspaces with Stale Content report data can be exported in the XLSX format and be scheduled.
Selecting one or multiple workspaces provides the Manage Metadata action.
When looking at the generated reports, the following columns can be found:
Name; shows the name of the workspace
URL; shows the URL of the workspace
Primary Admin; shows the primary admin for the workspace
Sensitivity Label; shows the type of sensitivity label applied to the workspace if there is one
There are additional columns available from the column chooser:
Site Guid
Template
Data Location
Owners Emails
Created on
Last Modified
Storage Used
Primary Contact
Secondary Contact
Department