Analytics Reports
Analytics reports provide insight into user interactions with Microsoft 365 services, departments, and content.
Reports in this article help keep track of user interaction with Microsoft 365 services, compare adoption between departments, and detect which content and services are not being used.
This article contains information on analytics reports available through the Report Center:
Site Structure and Inactive Workspaces reports are available in all plans. Site Analytics report is available in the Security & Compliance plan and higher tiers. See the pricing page for more details.
Adoption and Analytics Module Reports
The Adoption and Analytics module brings additional reports available through the Report Center.
Please note! Adoption & Analytics module support ends on January 1st, 2024. No further fixes, feature updates, or general support will be available after the date.
Site Analytics Report
Site Analytics report provides an overview of all sites; it shows the total hits each site had in the last seven days, the highest number of unique daily visitors, and other details.
Generate File and Page Activities Report
Click the Reports button; it is located on the left side of your Syskit Point.
Select Audit Logs in the filter; it can be found in the upper left corner.
Click the Site Analytics report to generate the report.
Analytics Report Data
Once the report has been successfully generated, the following data will be available in the columns:
Site Name; shows the site's name in the column.
When selecting a site, the charts for that site showing Site Hits, Site Visitors, and Site Storage will be visible at the bottom of the screen.
URL; provides a direct link to the site on the Microsoft 365 tenant.
Total Hits; shows the total number of hits the site had in the last seven days.
Visitors; shows the total number of unique visitors to the site.
Size; shows the total size of the site.
Last Content Modified; shows the date the site was last modified.
For a detailed insight into data about a specific site, click the Site Name.
The page that opens will show tiles with the site's General Info, Overview, Content, Permissions, Site Activity, User Activity, Documents Activity, and Pages Activity.
The analytics can show data from the last seven days, 14 days, 30 days, or a custom time frame.
Site Structure Report
The Site Structure report provides the option to check the hierarchical structure for sites down to the file level.
Use this report to display the structure of the SharePoint environment.
The report can also be exported, with the ability to delete unique permissions or stop inheriting permissions.
Generate Site Structure Report
Click the Reports button; it is located on the left side of your Syskit Point.
Select Audit Logs in the filter; it can be found in the upper left corner.
Click the Site Structure report to be redirected to the selection screen.
Select one or multiple sites for which to generate the report.
Once selected, there are several options available to show content down to; Subsites, Document libraries & lists, Folders and Files, and folders.
These are available in the dropdown menu from the additional filter on the bottom.
Click the Run Report button when finished with the selection.
Site Structure Report Data
Once the report has been successfully generated, the following data will be available in the columns:
Name; shows the site's name and all the structure's content down to files & folders.
URL; clicking it redirects to the site's exact location or the following folders, subsites, etc.
Last Modified; shows the exact date the site was last modified.
Created On; shows the exact date when someone created the site or some of its structure.
The Site Structure report can be exported as PDF and XLSX files. There is also the option to schedule the report.
Inactive Workspaces Report
The Inactive Workspaces report provides the ability to quickly detect unused sites, Microsoft 365 Groups, and Microsoft Teams in your Microsoft 365 environment.
This report can be used to stay up to date with any unused workspaces in the environment to keep it clean and healthy.
Generate Inactive Workspaces Report
Click the Reports button; it is located on the left side of your Syskit Point.
Select Analytics in the filter; it can be found in the upper left corner.
Click the Inactive Workspaces report to be redirected to the options screen.
Select which type of workspaces the report should be generated for (Site, Microsoft 365 Group, or Microsoft Team)
Click the Run Report button.
Inactive Workspaces Report Data
When the report has been successfully generated, all of the currently inactive workspaces in your environment can be found there.
The Inactive Workspaces report data can be exported into PDF and XLSX formats.
Select one or multiple workspaces to perform Lifecycle Management actions on them:
Choose to Keep, Archive or Delete the workspaces or Send Reminder to owners to resolve the inactive workspace tasks.
When any of those actions are completed on a workspace, it will no longer be visible on the Inactive Workspaces Report.
When looking at the generated reports, the following columns can be found:
Workspace; shows the name of the inactive workspace.
URL; shows the URL of the workspace
Owner(s); lists the workspace owners
Last Activity Date; shows the date and time when the workspace was last active
Storage Used; shows the amount of storage used by the workspace
There are additional columns available from the column chooser:
Detected
Status
Workspace Type
Last Modified
Storage Limit
Privacy
Sharing Settings
Policy
Rule
Assigned to
SharePoint Activity
SharePoint Last Activity Date
Exchange Activity
Exchange Last Activity Date
Teams Activity
Teams Last Activity Date
Yammer Activity
Yammer Last Activity Date
Planner Activity
Planner Last Activity Date
SharePoint Activity Report
SharePoint Activity report provides a detailed overview of SharePoint usage. It offers insight into the most active users, most popular sites, documents, or pages.
This report can be used to track the adoption of SharePoint in your environment.
To see this report, the Adoption and Analytics module needs to be installed in Syskit Point.
Generate SharePoint Activity Report
Click the Reports button; it is located on the left side of your Syskit Point.
Select Analytics in the filter; located in the upper left corner.
Click the SharePoint Activity report to be redirected to the Selections screen.
Select which workspace the report should be generated for, and select the time frame on the bottom filter.
Click the Run Report button.
SharePoint Activity Report Data
When the report is successfully generated, detailed graphs that show the activity of Users, Sites, Pages, and Documents will be shown along with the following:
The Most Active Users
Sites
Top five pages
Top five Document visitors
Top five Documents visited
The number of Unique Visitors, the most popular days, which type of devices the visitors are using, and other details will also be visible.
Most Popular Content Report
The Most Popular Content report makes it easy to identify the most popular documents and pages in your Microsoft 365 environment.
To view this report, the Adoption and Analytics module needs to be installed in Syskit Point.
Generate Most Popular Content Report
Click the Reports button; it is located on the left side of your Syskit Point.
Select Analytics in the filter; located in the upper left corner.
Click the Most Popular Content report to be redirected to the Selections screen.
Select which workspace the report should be generated for; in the bottom filter, select the time frame and choose between Pages or Documents.
Click the Run Report button.
Most Popular Content Report Data
Once the report is successfully generated, it shows the most popular pages or documents in your Microsoft 365 environment.
The Most Popular Content report can be exported as PDF and XLSX files. There is also the option to schedule the report.
The columns that are seen by default are:
Name; shows the name of the page or document.
When clicked on, it redirects to the details page of that page or document in Syskit Point.
Site Name; shows the name of the workspace where the most popular document is.
When clicked on, it redirects to the site details page in Syskit Point.
Hit Count; shows the unique number of hits on the page or document.
Unique Visitors Count; shows the number of unique visitors that have visited the page or document.
Meeting Interactions Report
The Meeting Interactions report allows the exploration of how people interact in Microsoft Teams via 1:1 calls and meetings.
This report can be used to see how users are adopting Microsoft Teams in your environment.
To see this report, the Adoption and Analytics module needs to be installed in Syskit Point.
Generate Meeting Interactions Report
Click the Reports button; it is located on the left side of your Syskit Point.
Select Analytics in the filter; located in the upper left corner.
Click the Meeting Interactions report to be redirected to the Selections screen.
Select which company department the report should be generated for; in the bottom filter, select the time frame for the report.
Click the Run Report button.
Meeting Interactions Report Data
When the report is generated, the connection tree of all users in the selected environment can be seen, as well as whether they interact via 1:1 calls or meetings and how often they interact. The Activity tab can also be seen, where the most active users in that department are shown.
Conversation Interactions Report
The Conversation Interactions report provides the ability to explore how people interact with each other via chat messages in Microsoft Teams.
Use this report to track the adoption of Microsoft Teams in your environment.
To see this report, the Adoption and Analytics module needs to be installed in Syskit Point.
Generate Conversation Interactions Report
Click the Reports button; it is located on the left side of your Syskit Point.
Select Analytics in the filter; located in the upper left corner.
Click the Conversation Interactions report to be redirected to the Selections screen.
Select which company department the report should be generated for; in the bottom filter, select the time frame for the report.
Click the Run Report button.
Conversation Interactions Report Data
When the report is generated, the connection tree of all users in the selected environment can be seen, as well as whether they interact via Microsoft Teams chat messages and how often they interact. The Activity tab can also be seen, where the most active users in that department are shown.
Network Interaction Details Report
Network Interaction Details report provides insight into details about members' interactions via meetings or conversations.
To see this report, the Adoption and Analytics module needs to be installed in Syskit Point.
Generate Network Interaction Details Report
Click the Reports button; it is located on the left side of your Syskit Point.
Select Analytics in the filter; located in the upper left corner.
Click the Network Interaction Details report to be redirected to the Selections screen.
Select which company department the report should be generated for; in the bottom filter, select the time frame for the report.
Click the Run Report button.
Network Interaction Details Report Data
Once the report is generated, the details about members' interactions through meetings or conversations can be seen.
The Network Interaction Details report can be exported as PDF and XLSX files. There is also the option to schedule the report.
The Network Interaction Details report is a tree-type style report that shows the user as a Parent branch and all other users they interacted with as a Child branch.
The report shows departments for each user to see which departments are interacting with each other.
It also shows the number of calls and chat messages users exchanged.
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