Sites
This article provides a detailed overview of the reports available for Sites, Microsoft Teams & Groups, and Users.
The Sites dashboard provides a list of all SharePoint sites in your Microsoft 365 environment which will help you gain insight into your most important properties and metadata, such as assigned sensitivity labels, privacy, sharing settings, who the primary admin is, and more.
Generate Report
The Sites report can be accessed by clicking Sites on the Home page.
This opens the Sites report, which can be viewed and filtered in multiple ways.
In the top left corner, All Sites is automatically selected in the filter. Clicking the View filter will provide the following additional options:
All Sites
Deleted Sites
Recently Created Sites
Largest Sites
Inactive Sites
Archived Sites
Externally Shared Sites
Anonymously Shared Sites
Hub Sites
Clicking any of those categories will filter the report based on the selected.
At the top, above the report, 4 tiles can be used to filter the report based on the type of workspaces. The following options are available and can be selected by clicking them:
Microsoft Teams
Microsoft 365 Groups
Sites
One Drive
The default columns displayed in the report are the following:
Name
URL
Primary Admin
Last Modified
Storage Used
Sharing Settings
There are additional columns available in the column chooser, located in the top right part of the report. The additional columns available are:
Sensitivity Label
Archived By
Archived On
Deleted By
Deleted On
Can be Restored
Template
Storage Limit
Storage Warning Level
Created On
Microsoft 365 Group
External User
Is Hub Site
Hub Title
Activity
Last Activity Date
Privacy
Policies Applied
Primary Contact
Secondary Contact
Department
Project End Date
Certification Required
Priority
Project Category
Project Manager
Project Start Date
Please note! You can save custom views for your reports based on your needs and preferences. For more details on this, take a look at the Save Custom Views article.
Report Actions
The Sites report can be exported as PDF and XLSX files. There is also the option to schedule the report.
Selecting workspaces provides several actions that can be taken, located on the right side of the report.
The Manage actions available are:
Change Owners
Manage Policies
Add Owners/Members
Remove Owners/Members
Change Sharing Settings
Configure Alerts
Change Metadata
The Go to Reports section lists all the related reports that can be generated. The available reports are:
Permissions Matrix
Externally Shared Content
Unique Permissions
File and Page Activities
Permissions Changes
Under Lifecycle Management, the following actions are available:
Keep
Archive
Delete
Ask Owners to Renew
For Access Review, the action available is to Request Review.
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