Links

Sites

This article provides a detailed overview of the reports available for Sites, Microsoft Teams & Groups, and Users.
The Sites dashboard provides a list of all SharePoint sites in your Microsoft 365 environment which will help you gain insight into your most important properties and metadata, such as assigned sensitivity labels, privacy, sharing settings, who the primary admin is, and more.

Generate Report

The Sites report can be accessed by clicking Sites on the Home page.
This will open the Sites report, which can be viewed and filtered in multiple ways.
In the top left corner, All Sites is automatically selected in the filter. Clicking the View filter will provide the following additional options:
  • All Sites
  • Deleted Sites
  • Recently Created Sites
  • Largest Sites
  • Inactive Sites
  • Archived Sites
  • Externally Shared Sites
  • Anonymously Shared Sites
  • Hub Sites
Clicking any of those categories will filter the report based on the selected.
At the top, above the report, 4 tiles can be used to filter the report based on the type of workspaces. The following options are available and can be selected by clicking them:
  • Microsoft Teams
  • Microsoft 365 Groups
  • Sites
  • One Drive
The default columns displayed in the report are the following:
  • Name
  • URL
  • Primary Admin
  • Last Modified
  • Storage Used
  • Sharing Settings
There are additional columns available in the column chooser, located in the top right part of the report. The additional columns available are:
  • Sensitivity Label
  • Archived By
  • Archived On
  • Deleted By
  • Deleted On
  • Can be Restored
  • Template
  • Storage Limit
  • Storage Warning Level
  • Created On
  • Microsoft 365 Group
  • External User
  • Is Hub Site
  • Hub Title
  • Activity
  • Last Activity Date
  • Privacy
  • Policies Applied
  • Primary Contact
  • Secondary Contact
  • Department
  • Project End Date
  • Certification Required
  • Priority
  • Project Category
  • Project Manager
  • Project Start Date

Report Actions

The Sites report can be exported as PDF and XLSX files. There is also the option to schedule the report.
Selecting workspaces provides several actions that can be taken, located on the right side of the report.
The Manage actions available are:
  • Change Owners
  • Manage Policies
  • Add Owners/Members
  • Remove Owners/Members
  • Change Sharing Settings
  • Configure Alerts
  • Change Metadata
The Go to Reports section lists all the related reports that can be generated. The available reports are:
  • Permissions Matrix
  • Externally Shared Content
  • Unique Permissions
  • File and Page Activities
  • Permissions Changes
Under Lifecycle Management, the following actions are available:
  • Keep
  • Archive
  • Delete
  • Ask Owners to Renew
For Access Review, the action available is to Request Review.