Sites

This article provides detailed information on everything that can be found on the Sites Overview screen.

The Sites Overview provides a list of all SharePoint sites in your Microsoft 365 environment, which helps you gain insight into your most important properties and metadata, such as assigned sensitivity labels, privacy settings, sharing settings, the primary admin, and more.

Generate Overview

The Sites Overview can be accessed by clicking Sites on the Home page.

This opens the Sites Overview screen, which can be viewed and filtered in multiple ways.

In the top left corner, All Sites is automatically selected in the filter. Clicking the View filter will provide the following additional options:

• All Sites

• Deleted Sites

• Recently Created Sites

• Largest Sites

• Inactive Sites

• Archived Sites

• Externally Shared Sites

• Anonymously Shared Sites

• Hub Sites

• Unlabeled Sites

• Workspace Sensitivity

Clicking any of those categories will filter the Overview based on the selected.

At the top, 4 tiles can be used to filter the overview based on the type of workspace. The following options are available and can be selected by clicking them:

• Microsoft Teams

• Microsoft 365 Groups

• Sites

• One Drive

The default columns displayed in the overview are the following:

• Name

• URL

• Primary Admin

• Last Modified

• Storage Used

• Sharing Settings

Additional columns are available in the column chooser, located in the top right of the overview. The additional columns available are:

• Sensitivity Label

• Archived By

• Archived On

• Deleted By

• Deleted On

• Can be Restored

• Template

• Storage Limit

• Storage Warning Level

• Created On

• Microsoft 365 Group

• External User

• Is Hub Site

• Hub Title

• Activity

• Last Activity Date

• Privacy

• Policies Applied

• Primary Contact

• Secondary Contact

• Department

• Project End Date

• Certification Required

• Priority

• Project Category

• Project Manager

• Project Start Date

Please note! You can save custom views for your overview screens based on your needs and preferences. For more details on this, take a look at the Save Custom Views article.

Clicking an individual workspace directly, opens the Sites Details screen for that workspace.

Overview Actions

The Sites Overview can be exported as PDF and XLSX files. There is also the option to schedule the Sites Overview.

Selecting the checkbox next to the workspaces provides several actions that can be taken, located on the right side of the overview.

The Manage actions available are:

• Change Owners

• Manage Policies

• Add Owners/Members

• Remove Owners/Members

• Change Sharing Settings

• Configure Alerts

• Manage Metadata

• Manage Sensitivity

• Manage Privacy

The Go to Reports section lists all the related reports that can be generated. The available reports are:

• Permissions Matrix

• Externally Shared Content

• Unique Permissions

• File and Page Activities

• Permissions Changes

Under Lifecycle Management, the following actions are available:

• Keep

• Archive

• Delete

• Ask Owners to Renew

For Access Review, the action available is to Request Review.