Sites
The Sites Overview provides a list of all SharePoint sites in your Microsoft 365 environment, which helps you gain insight into your most important properties and metadata, such as assigned sensitivity labels, privacy settings, sharing settings, the primary admin, and more.
Generate Overview
The Sites Overview can be accessed by clicking Sites on the Home page.
This opens the Sites Overview screen, which can be viewed and filtered in multiple ways.
In the top left corner, All Sites is automatically selected in the filter. Clicking the View filter will provide the following additional options:
- All Sites
- Anonymously Shared Sites
- Archived Sites
- Custom SharePoint Agents
- Deleted Sites
- Externally Shared Sites
- Hub Sites
- Inactive Sites
- Largest Sites
- Recently Created Sites
- Risky Sites
- Unlabeled Sites
- Workspace Sensitivity
Clicking any of those categories will filter the Overview based on the selection.
At the top, 4 tiles can be used to filter the overview based on the type of workspace. The following options are available and can be selected by clicking on them:
- Microsoft Teams
- Microsoft 365 Groups
- Sites
- One Drive
The default columns displayed in the overview are the following:
- Name
- URL
- Primary Admin
- Last Modified
- Storage Used
- Sharing Settings
Additional columns are available in the column chooser, located in the top right of the overview. The additional columns available are:
- Site Type
- Archive Status
- Archived By
- Archived On
- Deleted By
- Deleted On
- Can be Restored
- Activity
- Sensitivity Label
- Restrictions
- Displays whether a site has: Restricted Access, if access to the site is restricted to members of whitelisted groups, Restricted Content Discoverability, if site content is exempt from Microsoft 365 Copilot, Restricted Access and Restricted Content Discoverability, in case both restrictions are applied on the site, or No Restrictions, if no access restrictions are applied to the site
- Template
- Storage Limit
- Storage Warning Level
- Created On
- Microsoft 365 Group
- External User
- Is Hub Site
- Hub Title
- Last Activity Date
- Privacy
- Policies Applied
- Lock State
- Last Reviewed
- Custom SharePoint Agents
- Data Location
- Risk Score
- Primary Contact
- Secondary Contact
- Department
- Sensitive Anonymous Links
- Sensitive Company-Wide Links
- Sensitive Files
- Admins
- Number of Owners
- Anonymous Links
- Company-Wide Links
- Items shared externally
- Items shared with Everyone
- Inactive Guests
- Shadow Users
- Additional Custom Metadata Columns, if configured
Please note!
You can save custom views for your overview screens based on your needs and preferences. For more details on this, take a look at the Save Custom Views article.
Clicking an individual workspace opens the Sites Details screen for that workspace.
Overview Actions
The Sites Overview can be exported as PDF and XLSX files. There is also the option to schedule the Sites Overview.
Selecting the checkbox next to the workspaces provides several actions that can be taken, located on the right side of the overview.
The available actions are:
- Change Owners
- Manage Policies
- Add Owners/Members
- Remove Owners/Members
- Change Sharing Settings
- Configure Alerts
- Manage Metadata
- Manage Sensitivity
- Manage Privacy
The Go to Reports section lists all the related reports that can be generated. The available reports are:
- Permissions Matrix
- Externally Shared Content
- Unique Permissions
- File and Page Activities
- Permissions Changes
Under Lifecycle Management, the following actions are available:
- Keep
- Archive
- Delete
- Ask Owners to Renew
For Access Review, the action available is to Request Review.