Resolve Maximum Number of Owners Tasks
This article explains how to resolve the Maximum number of Owners policy vulnerabilities.
This article shows how Microsoft Teams and Microsoft 365 Group owners can resolve a policy vulnerability regarding the maximum number of owners allowed by the organization’s policy defined in Syskit Point.
This task helps you identify which teams or groups have more than 5 owners. To avoid risks associated with having too many owners assigned, it's important to stay up to date with all current owners.
By default, Syskit Point suggests that Microsoft Teams and Microsoft 365 Groups should have no more than 5 owners since no one feels accountable for access and content management if there are too many owners. Syskit Point Administrators can change the maximum number of allowed owners to fit the organization’s policies.
When Syskit Point detects that Microsoft Teams or Microsoft 365 Groups, which you are the owner of, have too many owners, you will receive an e-mail to resolve the policy vulnerability.
Policy Vulnerability E-mail
Syskit Point sends an e-mail to existing owners when Microsoft Teams or Microsoft 365 Groups having more than the defined maximum number of owners are detected. The e-mail includes a list of all workspaces where the policy vulnerability was detected.
You can find the following information in the e-mail:
Due date to resolve the policy vulnerability (1); you have 15 workdays to resolve the policy vulnerability
Microsoft Teams or Microsoft 365 Group where the policy vulnerability was detected (2)
Resolve button (3) that takes you to Syskit Point, where you can resolve the policy vulnerability
Click the Resolve button to open the policy vulnerability task in Syskit Point.
Policy Vulnerability Task
Along with the e-mail, Syskit Point creates a policy vulnerability task that provides you with all the information and actions needed to resolve the policy vulnerability. The following are available on the task screen:
Search (1), which can help you to find existing owners
Change to Member action (2); once clicked, an appropriate message appears next to the former owner along with the Undo action (3)
Let other owners decide button (4), which will result in you staying an owner and completing your policy vulnerability task while leaving the task for other owners to decide whether they want to renounce their ownership or change other owners to members
Resolve button (5) that gets enabled when you change owners to members to comply with the company policy regarding the maximum number of owners; once clicked, a dialog opens, enabling you to input a comment and resolve the policy vulnerability
Please note! When you click an action within the policy vulnerability task, think of it as a preview of what will happen after resolving the policy vulnerability. All actions that change users' access are performed after you click the Resolve button.
Policy Vulnerability Resolved
After you resolve the policy vulnerability, the History screen opens, giving you an overview of all actions performed within the workflow.
After you resolve the policy vulnerability, a confirmation e-mail is also sent to owners, showing the following information:
Microsoft Teams or Microsoft 365 Group where an owner resolved the policy vulnerability (1)
Who and when (2) resolved the policy vulnerability
View Details button (3) that opens the History screen in Syskit Point, showing all the activities that were performed within the workflow
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