This article provides a detailed overview of the reports available for Sites, Microsoft Teams & Groups, and Users.

The Users dashboard provides insight into all the users in your environment and an overview of key data relating to them such as who is a manager, which department a user is in, if they have a license assigned, whether they're an external user, and more.

Generate Report

The Users report can be accessed by clicking Users on the Home page.

This will open the Users dashboard, which can be viewed and filtered in multiple ways.

In the top left corner, All Users is automatically selected in the filter. Clicking the View filter will provide the following additional options:

  • All Users

  • Recently Added Users

  • External Users

  • External Users (Inactive)

  • Administrators

  • Licensed Users

  • Unlicensed Users

  • Sign-in Allowed Users

  • Sign-in Blocked Users

  • Deleted Users

  • Inactive Users

At the top, above the report, 5 tiles can be used to filter the report based on the type of user.

The following options are available and can be selected by clicking them:

  • Total Users

  • External Users

  • Unlicensed Users

  • Licensed Users

  • Inactive Users

The default columns displayed in the report are the following:

  • Display Name

  • Username

  • Department

  • Sign-in

  • External

  • Last Logged In

Additional columns are available in the column chooser, located in the top right part of the report. The additional columns available are:

  • Manager

  • Email

  • Licenses

  • OneDrive Size

  • City

  • State or Province

  • Country or Region

  • Created On

  • Deleted On

  • Roles

  • User Sync Status

  • OneDrive Client Synced

  • External User Type

Report Actions

The Users report can be exported as PDF and XLSX files. There is also the option to schedule the report.

On the right side, there is a Manage section which provides the ability to Configure Tenant Wide Alerts.

Selecting users provides several different actions that can be taken. The Manage actions available are:

  • Delete User

  • Block User Sign-in

  • Copy User Permissions

  • Configure Alerts

The Go to Report section provides access to related reports that are available:

  • User Access

  • User Activity

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