Access Reports
Access reports provide information about the users' permissions and memberships across content within the tenant.
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Access reports provide information about the users' permissions and memberships across content within the tenant.
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This article contains information on eight access reports available through the Report Center:
The Permissions Matrix report gives insight into who has access to which content across your environment.
It allows viewing site hierarchy and permissions down to the document level.
Click the Reports button; it is located on left side of your Syskit Point.
Select the Permissions Reports category in the filter you can find in the upper left corner.
Click the Permissions Matrix report tile to be redirected to the Selection screen.
This report can also be accessed from:
The Sites Overview screen and The Microsoft Teams & Groups Overview screen; select the workspace and click the suitable action in the side panel.
The details screen of specific workspace
Other reports available in Syskit Point
For example, User Access Report, Externally Shared Content Report, Unique Permissions Report
After clicking the Permissions Matrix report tile, the Selection step opens where you can:
Select the workspaces for which the report should be generated.
Click the checkboxes on the screen's left side to select one or more workspaces.
Select various filter options to refine data that will show once the report is generated
see permissions for users and groups that are:
internal, external, or both
licensed, unlicensed, or both
allowed to sign in, blocked from signing in, or both
show items with:
unique permissions only, or all (with permission inheritance)
show content down to:
subsites, document libraries & lists, folders, or files & folders
show or hide security group members
Click the Run Report button once the selected parameters have been set.
The default columns displayed in the report are:
Name of the workspace
Permissions levels; depending on availability, several are shown in your environment.
For example Full Control, Design, Edit, Contribute, Read, Restricted View
There are also additional columns in the column chooser, located in the top right corner of the report:
URL
Object Type
Principal Type
Is External User
Is Deleted
Is Licensed
Sign-in Status
This report provides the ability to remove and manage users' access directly.
Select the item or user and choose the available action from the side panel.
Some of the available actions are:
Remove sharing link
Remove user access
Edit user permissions
Delete unique permissions
The Permissions Matrix report can be exported as PDF and XLSX files. There is also the option to schedule the report.
With this report, you will see where exactly the user has access and if permissions are given directly or through Microsoft 365 Group, Security group, or SharePoint group.
To generate the User Access report:
Click the Reports button; it is located on left side of your Syskit Point.
Select Permission Reports in the filter; it can be found in the upper left corner.
Click the User Access report to be redirected to the options screen.
Select one or multiple users to include in the report.
Click the checkboxes on the left side of the screen.
Click the Run Report button.
This report can also be accessed from:
The Users Overview screen; select the user and click the proper action in the side panel
The details screen of specific workspace; Users report on the sites details screen
Other reports available in Syskit Point
For example, the External Users report
The default columns displayed in the report are:
Name of the user/workspace
Access; the permissions level of the user
Given Through
Details; shows where the user received the permission from
The additional columns available in the column chooser, located in the top right corner of the report, are:
URL
Object Type
Site Type
There is a toggle button above the grid that changes the data to show only publicly accessible content.
Users' access can be removed and managed directly from this report. Select the item or user and choose the available action from the side panel.
Some of the actions are:
Remove user access
Edit user permissions
Remove user/group from SharePoint group
Change admins
The User Access report can be exported as PDF and XLSX files. There is also the option to schedule the report.
The Unique Permissions report shows a list of objects (sites, lists, folders, files, etc.) with unique permissions (objects that do not inherit permissions).
Click the Reports button; it is located on left side of your Syskit Point.
Select Permission Reports in the filter; it can be found in the upper left corner.
Click the Unique Permissions report to be redirected to the options screen.
Select the workspaces for which the report should be generated.
Click the checkboxes on the screen's left side to select one or more workspaces.
Click the Run Report button.
This report can also be accessed from:
Sites Overview screen and Microsoft Teams & Groups Overview screen; select the workspace and click the proper action in the side panel.
The details screen of a specific workspace.
Other reports available in Syskit Point.
For example, Permissions Matrix report, Externally Shared Content report, and User Access report.
The default columns displayed in the report are:
Name of the workspace
URL
Last Modified
Created On
There are additional columns available in the column chooser, located in the top right corner of the report:
Object Type
Unique Permissions
Select the workspace and choose the available action from the side panel.
Available actions are:
Stop Sharing; for OneDrive
Delete Unique Permissions; for other workspaces
The Unique Permissions report can be exported as PDF and XLSX files. There is also the option to schedule the report.
The Group Memberships report shows all members, owners, and guest users across your:
Microsoft Teams
Microsoft 365 Groups
Security Groups
Security Groups (On-Premises)
Mail-Enabled Security Groups
Distribution Lists
Distribution Lists (On-Premises)
The views available when generating the report are the following:
Microsoft 365 Groups
Microsoft Teams
Inactive Groups
Archived Groups
Security Groups
Security Groups (On-Premises)
Mail-Enabled Security Groups
Distribution Lists
Distribution Lists (On-Premises)
Recently Created Groups
Deleted Groups
Externally Shared Groups
Teams with Private Channels
Teams with Shared Channels
Teams and Groups with Only One Owner
Teams and Groups with Too Many Owners
Click the Reports button; it is located on left side of your Syskit Point.
Select Permission Reports in the filter; it can be found in the upper left corner.
Click the Group Memberships report to be redirected to the options screen.
Select the workspaces for which the report should be generated.
Click the checkboxes on the screen's left side to select one or more workspaces.
Click the Run Report button.
This report can also be accessed from:
Microsoft Teams & Groups Overview screen; select the workspace and click the proper action in the side panel
Teams/Groups details screen; Members tile
The default columns displayed in the report are:
Display Name of the workspace
Username
Role
Last Logged In
There are additional columns available in the column chooser, located in the top right corner of the report:
Department
State or Province
City
Country or Region
Remove and manage users' access directly from this report.
Select the item or user and choose the available action from the side panel.
The available actions are:
Change Owners
Add Owners/Members
Change to Member/Promote to Owner
Remove from Group
The Group Memberships report can be exported as PDF and XLSX files. There is also the option to schedule the report.
The Group Access report provides insight into each group's access.
For example, with this report, you can detect where "Everyone" and "Everyone except external users" groups have access.
The Group Access report can be generated for:
Microsoft Teams
Microsoft 365 Groups
Security Groups
Security Groups (On-Premises)
Mail-Enabled Security Groups
Click the Reports button; it is located on left side of your Syskit Point.
Select Permission Reports in the filter; it can be found in the upper left corner.
Click the Group Access report to be redirected to the Selection screen.
This report can also be accessed from the SharePoint Groups report.
After clicking the Group Access report tile, the Selection step opens where you can:
Select the groups for which the report should be generated.
Click the checkboxes on the screen's left side to select one or more groups.
Use various grid filters to refine displayed groups; for example, group type, email, sensitivity label, etc.
Click the Run Report button once the selected parameters have been set.
The default columns displayed in the report are:
Name of the user/workspace
Group Type
Access; permissions level of the user
Given Through
Details; shows where the user received the permission from
There are additional columns in the column chooser, located in the top right corner of the report:
URL
Object Type
Privacy
Sensitivity Label
Site Type
User's membership within groups can be managed directly from this report. Select the group or a user and choose the available action from the side panel.
The available actions are:
Add Owners/Members
Change to Member/Promote to Owner
Remove from Group
The Group Access report can be exported as PDF and XLSX files. There is also the option to schedule the report.
The Users with Privileged Access report shows all users with privileged access on the tenant:
Users in Global administrator roles
Exchange admins
Teams admins
Compliance admins
And more
It also detects SharePoint site admins and users with full control permission levels.
Click the Reports button; it is located on left side of your Syskit Point.
Select Permission Reports in the filter; it can be found in the upper left corner.
Click the Users with Privileged Access report to be redirected to the options screen.
Select the type of users with privileged access for which the report should be generated.
Select one or more options from the available drop-down menu.
Click the Run Report button.
The default columns displayed in the report are:
Name of the user/workspace
URL
Role
Sign-in Status
There are additional columns in the column chooser, located in the top right corner of the report:
Is External User
Privacy
Site Type
Users' access can be removed and managed directly from this report. Select the item or user and choose the available action from the side panel.
The available action for this report is choosing to Change Owners.
The Users with Privileged Access report can be exported as PDF and XLSX files. There is also the option to schedule the report.
The SharePoint Groups report provides a list of all SharePoint groups and their members across the selected groups, teams, and sites.
Click the Reports button; it is located on left side of your Syskit Point.
Select Permission Reports in the filter; it can be found in the upper left corner.
Click the SharePoint Groups report to be redirected to the options screen.
Select the workspaces for which the report should be generated.
Select one or more options from the available drop-down menu.
Click the Run Report button.
The default columns displayed in the report are:
Name of the workspace
URL
Access
There is one additional column in the column chooser, located in the top right corner of the report:
There is no available action for this report.
The SharePoint Groups report can be exported as PDF and XLSX files. There is also the option to schedule the report.
The Microsoft Teams with Private Channels report shows all Microsoft Teams with private channels, who created them, and who the members that have access to this content are.
Click the Reports button; it is located on left side of your Syskit Point.
Select Microsoft Teams and Groups in the filter; it can be found in the upper left corner.
Click the Users with Privileged Access report
Click the Microsoft Teams with Private Channels to generate the report.
The default columns displayed in the report are:
Name of the user/workspace
Role
There are also additional columns in the column chooser, located in the top right corner of the report:
URL
Is External User
There is no available action for this report.
The Microsoft Teams with Private Channels report can be exported as PDF and XLSX files. There is also the option to schedule the report.
Several other reports can also be located through the Permission Reports filter in the Report Center: